Policies and Procedures
The following procedures will be followed at each P.E. Class:
Our regular PE classes are for grades preK-12. All returning and new participants must register by placing an order with EMH (not your school) before attending a new sport class. Only students whose names are on the roster will be allowed to attend the classes, so please do not show up at any park until your order has been processed. If your child/children’s name is not on the roster, they may not be able to play that day, or they may have to pay an extra fee. You can check your status page online to see the status of your registration.
The rosters will be updated weekly, so you can register at any time, but keep in mind we do not prorate for missed classes. If you register late, or want to attend a makeup session, you will have to pay late fees and go through additional procedures. We do not guarantee that anyone will be able to process your late registration after our 6:00 PM deadline passes, but we will do our best!
An athletic participation form is required each school year and it must be completed in full for each child. This form will need to be submitted to EMH before your child can participate. Please make sure you have submitted all required forms and payments before arriving at the park with your child. Our instructors need to spend class time teaching and will not be able to help you with registration at the park.
We have an ordering deadline of 6:00 PM the night before class. If you register after the deadline and want to play that week, you must pay a RUSH fee out of pocket or wait until the next week. EMH Sports does not charge any additional late fees for registering mid-month, nor do we prorate for the missed classes. You can buy a makeup pass for $5 per family if you want to make up the missed dates.
If you come to the park with a non-registered student (i.e. not placing an order on our website for that month), even if you signed up for payment with your school, a $10 per child participation fee will be charged. Please try not to come to the park without registering. Check your status page to make sure you know which months are paid, and handle all questions online and through our office well before class starts. For complete details please contact our office.
One Day Passes
EMH Sports offers Day Passes for several situations:
1. Make ups for a class you paid for but missed. Some are given free (such as rain days) and some must be purchased (illness, field trips, etc).
2. Trial Classes are available for visitors, young children, new famlies, or anyone wanting to try out one day. They must be purchased in advance. Walk-up registration is available but not encouraged since it takes longer for both you and the coach.
For complete details please contact our office.
Keep in mind that if you register your child/children for a particular park location, your child/children will be expected to finish out the class at that location until a new sport class commences. Extra fees will apply to make changes to the roster mid-month. We do also sell a Day Pass if you are enrolled but want to attend another location as a make-up day.
EMH instructors/personnel are not able to handle your registration questions and payments at the park locations. Payment needs to be made in advance, before the first class meeting. If you have a difficulty with this please contact us prior to the first class meeting. Payments can be made through PayPal (credit card, bank transfer, or account balance), personal check or school funds. You do not need a PayPal account to use PayPal. Just sign in as a guest.
Note regarding school funds: If we do not receive your PO/voucher by the first day of class and you still want to participate, you will be asked to make a down payment. This amount will not be refunded. It will be turned into a credit once we receive payment. Please request the credit if you want to use any remaining funds.
Please visit our Payments page for more details on how to pay.
Refunds and Prorating
EMH Sports does not prorate or offer refunds or partial refunds for missed weeks unless class was not held by our staff. Once payment is made, you are reserving a space for your child/children for the month. However, for an additional fee you may purchase a Day Pass to attend a make-up session.
Please see our complete policy on the Refunds/Credits page.
If you change your mind and cancel a registration before a sport starts, there is no charge to you. However, if class has already begun there is a $5 per child fee to cancel or change your registration to a different month. If you were using school funds, you may need to pay this fee out of pocket!
EMH will not always be able to notify all our parents in time if a class session is postponed due to rain. If it has rained the day before your class or is raining before class starts, please check your park page or the website rain page or call the rain phone number listed on the website. We do send an email whenever possible, so please make sure your spam controls will accept a bulk message. Sometimes, due to changing weather conditions, a class must be cancelled after the instructor arrives or starts class. In all cases we will issue a makeup day or credit for a cancelled class. Don’t forget to check the makeup page to see when your class session is being rescheduled. Makeup scheduling depends on coach and park availability and may not work with your schedule. Please contact us if you cannot attend a makeup day.
For most high temperature days we still have classes. If the instructor deems that it is too hot, they will call off the class. Frequent water breaks will be given throughout the session and the instructors will tell the children that if they are tired and need to sit out they can let the coach know. If you wish to skip class and attend a makeup date at another location, you will need to pay for a Day Pass.
Please bring children to where the EMH staff sets up for instruction before each class. The staff will take the children to the field from this launching location. Roll Call will be broken down by grade level so children need to check in with their coach. No child will be permitted to play unless they are on the roster or the parent has a Day Pass. If not on the list, you will need to check with the lead coach or call our office.
Students arriving late must check in with the instructor before joining the group.
Parents Leaving the Park
EMH would prefer that parents don’t leave the park area during the P.E. classes. We require a parent's visible presence for our PreK Program! For older students, if you must leave, please sign the check-in book and be sure to let the EMH staff know who your child/children are. It is imperative that you also sign your child/children out before they leave the park. Please pick your children up at the conclusion of the class. As our instructors have other obligations after class, your assistance in picking up your child/children on time is greatly appreciated.
Please do not bring children to class if they are ill. We expect that minor colds and allergies will be common, and as long as they do not seem severe enough to affect participation we can allow that child in class. However we do not permit a child in class who has a fever, recent vomiting, contagious cough, rash, etc. until their symptoms are clear or their doctor has cleared them to play. We do not issue refunds or credits for missed days due to illness unless it will be lengthy. If so, please contact our office.
The team breakdown is different depending on registration at that park. Parks with low attendance may have a wider range of ages and abilities in a group than larger parks.
Also, some children are better able to focus on a certain activity than others. Because of this, we may put children who excel in the sport into an older group more in line with their skills. This does not mean, however, that they will remain with the older group for other activities. Sometimes we are not able to place a child in an older group due to the type of sport for liability purposes. Our goal is for the children to learn, but to also have fun. Besides getting exercise, they are socializing, learning valuable skills and making new friends.
Younger Children (10 and under)
For parents with very young children, we require that a parent remains at the park. Parents may participate on the field/court with the PreK ages ONLY. We do not allow parents on the field for K-12.
Please take all young children to the restroom before the class commences. Once the instructor is conducting class, they cannot leave the group for bathroom breaks unless a parent is with them. Only 5th graders and up will be allowed to use the park restrooms unescorted. Our coaches do not have the ability to watch a child who leaves the field during or after class, so please make sure a responsible person is nearby who can watch your child if you are not there. We DO NOT check people coming to the park to see who picks up your child.
Water breaks occur several times during the instruction. PLEASE MAKE SURE THEY HAVE WATER. As EMH staff cannot escort the many children to their parents or to the water fountain, please bring a water bottle with your child’s name on it. Only 5th-12th graders will be allowed to go to the water fountains unescorted.
As our classes are Co-ed and we want our participants to be safe during play, we have suggested your child/children wear modest, comfortable, well-fitting attire to our P.E. classes, i.e., T-shirts, shorts, sweat pants and a gym-type shoe. Clothing that is not permissible are: sagging pants, midriff-showing shirts, T-shirts without sleeves, tank tops, metal cleats, sling sandals, toeless sandals, bare feet, and boot shoes.
Please note that EMH Sports has zero tolerance for bad language and disruptive behavior. We pride ourselves in teaching good sportsmanship and fostering team work amongst the participants of our programs. Our goal is for all students to have a fun-filled time in our P.E. and sport activities.
For disruptive behavior, our coaches will follow the listed guidelines:
Will be asked to apologize and to take a time out.
If the student continues with their course of rudeness, they will be suspended from the class until a parent/instructor conference is conducted.
In most cases, EMH Sports provides all equipment necssary for each sport. If you have equipment that you would like to bring for a certain sport (e.g. baseball glove, helmet, basketball, etc) please write your child's name clearly on the equipment. We are not responsible for lost items left at the park.
EMH welcomes parent feedback. We ask however, that you limit your questions to before and after class. Once our staff is on the field, their main focus has to be on the participants. If you have specific questions, please contact us.