Policies and Procedures

The following procedures will be followed at each P.E. Class:

1. Registration
   All returning and new participants must register with EMH (not your school) before attending a new sport class. Only students whose names are on the roster will be allowed to attend the classes, so please do not show up at any park until you have received notification that your order has been processed. If your child/children’s name is not on the roster, they may not be able to play that day.  
   The rosters will be updated weekly, so you can register at any time, but keep in mind we do not prorate for missed classes. If you register late, or want to attend a makeup session, you will have to pay late fees and go through additional procedures. We do not guarantee that anyone will be able to process your late registration after our 6:00 PM deadline passes, but we will do our best!
   An athletic participation form is required and it must be completed in full for each child. This form will need to be submitted to EMH before your child can participate. Please make sure you have submitted all required forms and payments before arriving at the park with your child. Our instructors need to spend class time teaching and will not be able to help you with registration at the park.
   Keep in mind that if you register your child/children for a particular park location, your child/children will be expected to finish out the class at that location until a new sport class commences. Extra fees will apply to make changes to the roster mid-month. 
2. Payments
   EMH instructors/personnel are not able to handle your registration questions and payments at the park locations. Payment needs to be made in advance, before the first class meeting. If you have a difficulty with this please contact us prior to the first class meeting. Late payments may be subject to a deposit or late fee. Payments can be made through PayPal, credit card, bank transfer, personal check or purchase order. Please visit our Payments page for details.
3. Refunds and Prorating
   EMH Sports does not prorate or offer refunds or partial refunds for missed weeks.  Once payment is made, you are reserving a space for your child/children for the month.  However, for an additional fee you may purchase a Day Pass to attend a make-up session. Our full refund policy is available at the bottom of the signup page.
4. Rain Policy
   EMH will not always be able to notify all our parents in time if a class session is postponed due to rain.  If it has rained the day before your class or is raining before class starts, please check your park page or the website rain page or call the rain phone number listed on the website. We do send an email whenever possible, so please make sure your spam controls will accept a bulk message. Don’t forget to check the makeup page to see when your class session is being rescheduled.
5. Extreme Heat
   For most high temperature days we still have classes. If the instructor deems that it is too hot, they will call off the class. Frequent water breaks will be given throughout the session and the instructors notify the children that if they are tired and need to sit out to please let them know. If you wish to skip class and attend a makeup date at another location, you will need to pay for a Day Pass.
6. Roll Call
   Please bring children to where the EMH staff sets up for instruction before each class. The staff will take the children to the field from this launching location. Roll Call will be broken down by grade level so children need to check in with their coach.
7. Late Arrivals
   Students arriving late must check in with the instructor before joining the group.
8. Parents Leaving the Park
   EMH would prefer that parents don’t leave the park area during the P.E. classes. If you must leave, please sign the check-in book and be sure to let the EMH staff know who your child/children are. It is imperative that you also sign your child/children out before they leave the park. Please pick your children up at the conclusion of the class. As our instructors have other obligations after class, your assistance in picking up your child/children on time is greatly appreciated.
9. We break 15 minutes early on the last day of each sports class (4th week) to hand out certificates and treats.  This means that some of the students may be finished before the end of the regular class time. Therefore, for those leaving the park, please make sure that you adjust your return so that you may partake in your child receiving their certificate. The treats are optional, if you do not wish your child to partake in them, please let the instructor know.
10. Team Levels
    The team breakdown is different depending on registration at that park. Parks with low attendance may have a wider range of abilities in a group than larger parks. Also, some children are better able to focus on a certain activity than others. Because of this, we may put children who excel in the sport into an older group more in line with their skills. This does not mean, however, that they will remain with the older group for other activities. Sometimes we are not able to place a child in an older group due to the type of sport for liability purposes. Our goal is for the children to learn, but to also have fun. Besides getting exercise, they are socializing, learning valuable skills and making new friends.
11. Younger Children (K-4th graders)
    For parents with very small children, please take them to the restroom before the class commences. Once the instructor is conducting class, they cannot leave the group for bathroom breaks unless a parent is with them. Only 5th graders and up will be allowed to use the park restrooms unescorted. Our coaches do not have the ability to watch a child who leaves the field during or after class, so please make sure a responsible person is nearby who can watch your child if you are not there. We DO NOT check all people coming to the park to see who picks up your child.
12. Water Breaks
    Water breaks occur several times during the instruction. PLEASE MAKE SURE THEY HAVE WATER. As EMH staff cannot escort the many children to their parents or to the water fountain, please bring a water bottle with your child’s name on it. Only 5th-12th graders will be allowed to go to the water fountains unescorted.
13. Dress Code
    As our classes are Co-ed and we want our participants to be safe during play, we have suggested your child/children wear comfortable attire to our P.E. classes, i.e., T-shirts, shorts, sweat pants and a gym-type shoe. Clothing that is not permissible are: sagging pants, midriff showing T-shirts, T-shirts without sleeves, tank tops, metal cleats, sling sandals, toeless sandals, bare feet, and boot shoes.
14. PE Etiquette
    Please note that EMH Sports has zero tolerance for bad language and disruptive behavior. We pride ourselves in teaching good sportsmanship and fostering team work amongst the participants of our programs. Our goal is for all students to have a fun-filled time in our P.E. and sport activities.
    
    For disruptive behavior, our coaches will follow the listed guidelines:

    1. If a student uses inappropriate language, etc., they will be asked to apologize and to take a time out.

    2. If the student continues with their course of rudeness, they will be suspended from the class until a parent/instructor conference is conducted.

15. Parent Suggestions/Questions
    EMH welcomes parent feedback. We ask however, that you limit your questions to before and after class. Once our staff is on the field, their main focus has to be on the participants. If you have specific questions, please  contact us.